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Automated Lease Obligation Tracking

Lease obligation tracking software records every payment, renewal, expiration and other commitment in each lease, then tells the land team before a deadline arrives. LandView keeps those obligations with the agreement, the owners and the acreage they belong to, so nothing depends on a spreadsheet or a calendar reminder.

Land teams run LandView as the system of record for agreements, ownership, payments and obligations, connected to the well and production data that decide whether a lease is held.

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Land administrator marking a date in a lease file at a table of lease folders and a plat map

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What Is Lease Obligation Tracking?

Lease obligation tracking is the practice of recording every commitment a lease creates, such as rental and shut-in payments, renewals, extensions, operations requirements and expirations, and acting on each one before its deadline.

A missed obligation is expensive in a way few other admin errors are. A late payment can put a lease at risk. An expiration nobody noticed can lose acreage the company paid to acquire. And when obligations live in spreadsheets and personal reminders, the risk grows with every new agreement.

Land management software moves obligations into the agreement record. Each one carries its date and terms, notifications go out ahead of time, and the land team can see what is due across the whole portfolio.

Where Lease Obligations Get Missed

The same six jobs, run two ways.

Lease obligation tracking: spreadsheet-based workflow compared with LandView.
JobSpreadsheets and disconnected systemsLandView
Tracking obligations

Spreadsheets kept by one or two people

Obligations stored with the agreement in LandView

Deadlines

Calendar reminders that leave with their owner

Notifications ahead of each obligation and payment date

Lease status

Updated when someone remembers

Status tracked from active to held by production, shut-in or expired

Payments

Schedules rebuilt each cycle

Payment schedules kept with the lease and its owners

Production check

Held-by-production status checked by hand

Lease records connected to well and production data

Leadership reporting

Pulled together for each request

Custom reports across the portfolio, no programming

How Lease Obligation Tracking Works in LandView

From the signed lease to the payment that keeps it in force, these are the steps LandView automates.

  1. Record the agreement

    Lease terms, owners, interests and acreage go into LandView once, by hand or through mass data upload, with the legal description that places the lease on the map.

  2. Set up the obligations

    Payments, renewals, extensions, expirations and other commitments are recorded against the agreement, with their dates and terms.

  3. Get notified in time

    Notifications go out ahead of each obligation, payment and approval, so the land team acts before a deadline instead of after it.

  4. Check status against operations

    Lease records connect to WellView and ProdView, so the team can check held-by-production status against well activity and production.

  5. Report across the portfolio

    Custom reports and queries show what is due, what is at risk and what changed, without programming or a separate spreadsheet.

Drone view of farmland crossed by a power line right-of-way, with a pumpjack well pad and wind turbines beyond

Stay Compliant. Stay Ahead.

Every lease obligation in LandView sits next to the agreement, the owners and the map. The land team sees what is coming due across the portfolio, not just the leases one person remembers.

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Eliminating Missed Lease Obligations

A representative mid-sized operator's land administration workflow.

Challenge

A mid-sized energy operator struggled to keep up with the growing complexity of lease management. Obligations were tracked in spreadsheets and email reminders, and critical renewal dates and payment deadlines were sometimes missed. That led to costly penalties, strained landowner relationships and less confidence from leadership in the land team's oversight.

Solution

The land department moved lease tracking and all of its agreement data into LandView. Obligations and payment terms were set up in the system, with alerts ahead of each deadline and audit-ready records. Dashboards showed upcoming renewals and financial commitments in one view.

Outcome

Deadlines stopped being missed, administrative work dropped, and leadership regained confidence in the land team, with financial planning lined up against lease obligations.

  • Obligations stored with each agreement
  • Notifications ahead of every deadline
  • One view of lease status across the portfolio

LandView: Land Management Software for Energy

LandView is the complete land management system: agreements, ownership, obligations and payments in one place.

LandView

Lease and agreement management, ownership and title, obligations, payments and reporting across US, Canadian and international jurisdictions, for oil and gas and renewables.

  • Obligation and payment tracking
  • Notifications for deadlines and approvals
  • Agreement status and lease lifecycle
  • Title chain and curative workflows
  • Division of interest and royalties
  • Custom reports with no programming
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Lease Obligation Questions

What is lease obligation tracking software?

Lease obligation tracking software records the payments, renewals, extensions, expirations and other commitments in each lease and alerts the land team before deadlines arrive. Peloton's LandView stores those obligations with the agreement, owners and acreage they belong to and sends notifications ahead of obligation and payment dates.

How does LandView alert teams to upcoming obligations?

LandView sends notifications ahead of obligations, payments and approvals, so the land team can act before a deadline instead of finding out afterward. Peloton keeps each obligation on the agreement record with its date and terms, and custom reports show everything coming due across the portfolio.

Can LandView show which leases are held by production?

LandView tracks each agreement's status, including active, held by production, shut-in, pending and expired. Because Peloton connects land data to WellView and ProdView, land teams can check held-by-production status against well activity and production data instead of reconciling separate spreadsheets.

Does LandView track lease payments and royalties?

Yes. LandView tracks payment schedules, royalties, acreage and division of interest alongside each agreement's obligations. Peloton can push working interest and partner information to production systems for allocation, so land and production teams work from the same ownership data.

Can LandView manage leases outside the United States?

Yes. LandView handles multiple jurisdictions, including the United States, Canada and international regions, with an integrated contract, mineral and surface file system. Peloton has also adapted LandView for renewable and alternative energy projects such as wind, solar, utilities, mining and geothermal.

How do land teams see leases on a map?

LandView works with LandView Map, Peloton's Esri-based mapping application. Legal descriptions generate map shapes automatically, and as records change in LandView the map updates, so land teams can see lease boundaries, wells and infrastructure in one place.

What Customers Say About Working with Peloton

It was the easiest SaaS migration I’ve ever done. Less than a week. I was able to sleep at night. These guys are the partner I should have gone with from the start for every part of my business.

– D&C Manager

Peloton puts more real-time R&D in their products than any other oil and gas software vendor out there, and I have used a lot of them.

– Engineering Technician

Peloton continues to make improvements to their software and they are open to suggestions.

– Production Analyst

See Lease Obligation Tracking in Action

See how LandView tracks obligations, payments and renewals with notifications ahead of every deadline.

Request a Lease Obligation Tracking Demo

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